Performs specialized clerical work involving the receipt, preparation,
filing, analysis and reporting of records of municipal, state and federal
activities. Responsible for the maintenance of the police department
confidential central records system. Requires the coordination of the
public safety computer system regarding police department activity and
information. Assembles and prepares detailed and complex records and
reports. Performs customer service functions works with the public,
department personnel, city employees, appointed or elected officials,
court personnel, other law enforcement agencies and other public and
private organizations. Follows State and Federal guidelines when
supplying information from various records. Performs other miscellaneous
office activities and related work as required.
·
Performs specific functions and tasks directly related to
the Public Safety and City Business Computer.
·
Maintains confidential files and records.
·
Performs various tasks associated with confidential
information or assignments.
·
Receives and processes various City and State
applications.
·
Issues various City licenses and permits.
·
Types forms, form letters, complaints, records, reports,
index cards, and similar materials.
·
Sorts and files correspondence, memoranda, reports and
other materials alphabetically, numerically or by other predetermine
classification.
·
Composes and types correspondence as directed.
·
Prepares daily departmental reports.
·
Systematically store data and maintain statistical records
for further processing and compile reports.
·
Assembles and prepares various State and Federal monthly
and annual reports.
·
Performs data entry for various department
reports/documents.
·
Balance and submit reports on fees collected by the
Records Bureau.
·
Acts as a receptionist, directing callers or service
counter customers regarding police department matters.
·
Performs functions and tasks directly related with the
management of police records.
·
Files, maintains and searches criminal history files and
furnishes authorized information to City, State and Federal Officers.
·
Performs inquiries into State and Federal communication
networks.
·
Operates L.E.I.N. (Law Enforcement Information Network)
computer.
·
Performs record checks in response to inquiries.
·
Fingerprint applicants for employment, fund purchase
permits or other various licenses.
·
Files supplemental reports to the original police report
as necessary.
·
Assembles materials for police bulletins.
·
Assist in the preparation of department inventory for
auctions.
·
Operates various offices machines.
·
Performs related work as directed as assigned.
